Time Card Calculator (Hours Worked, Overtime & Pay)

Add up your work hours from clock-in and clock-out times. Enter your start time, end time, unpaid break and days worked to get daily and weekly hours in both h:mm and decimal format, plus gross pay with overtime if you enter an hourly rate. Overnight shifts are handled automatically. Example: 9:00 AM to 5:30 PM with a 30 minute break is 8 hours a day, or 40 hours over 5 days.

How to use the Time Card Calculator

1. Enter your clock-in and clock-out times.
2. Add the unpaid break length in minutes and the number of days you worked.
3. Optionally enter an hourly rate to see gross pay, with overtime after 40 hours a week.
4. Press Calculate to see daily and total hours in h:mm and decimal format.

Formula and method

Paid time = (Clock out − Clock in) − Break. If clock out is earlier than clock in, the shift crosses midnight and 24 hours are added.

To convert minutes to decimal hours, divide by 60: 7 hours 45 minutes = 7 + 45/60 = 7.75 hours. Payroll systems usually use decimal hours, so multiply 7.75 by your hourly rate.

Frequently asked questions

How do I convert hours and minutes to decimal hours?

Divide the minutes by 60 and add them to the hours. For example 8:20 is 8 + 20/60 = 8.33 hours.

Does the calculator handle night shifts?

Yes. If your clock-out time is earlier than your clock-in time it assumes the shift ended the next day.

How is overtime calculated?

Under federal U.S. rules (FLSA), non-exempt employees earn at least 1.5 times their regular rate for hours over 40 in a workweek. Some states and contracts add daily overtime, which this calculator does not include.

Does this include taxes?

No. Gross pay is before taxes and deductions. Use the paycheck calculator for take-home pay.

Sources

• U.S. Department of Labor: Overtime pay

Related calculators

• Time Calculator
• Hourly to Salary Calculator
• Paycheck Calculator
• Date Calculator
• Military Time Converter

Browse all calculators