PTO Calculator
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If you get 15 days of PTO a year (120 hours) and are paid every two weeks, you earn 120 ÷ 26 = 4.62 hours each paycheck, or 0.0577 hours for every hour worked in a 2,080-hour year.
40 hours × 52 weeks = 2,080.
| Accrual | |
| PTO per year | 120 hours (15 days) |
| Per pay period | 4.6154 hours |
| Per hour worked | 0.05769 hours |
| Hours to work to earn 1 hour | 17.3 |
| Per month | 10 hours |
| Projection | |
| Balance after 10 pay periods | 50.15 hours (6.27 days) |
| Value | |
| Cash value of that balance | $1,504.62 |
| Value of a year of PTO | $3,600.00 |
Show steps
- Yearly PTO in hours = 15 days × 8 = 120.
- Per pay period = 120 ÷ 26 = 4.6154 hours.
- Future balance = 20 + 4.6154 × 10 − 16 = 50.15.
How to use the PTO calculator
- Enter your yearly PTO in days or hours and your workday length.
- Choose how often you are paid and how many hours you work in a year.
- To project a balance, enter your current hours, the pay periods until your date and the hours you plan to use.
PTO accrual formulas
- Per pay period = yearly PTO hours ÷ pay periods per year
- Per hour worked = yearly PTO hours ÷ hours worked per year
| Yearly PTO | Weekly | Biweekly | Semimonthly | Per hour (2,080) |
|---|---|---|---|---|
| 10 days (80 h) | 1.54 h | 3.08 h | 3.33 h | 0.0385 h |
| 15 days (120 h) | 2.31 h | 4.62 h | 5.00 h | 0.0577 h |
| 20 days (160 h) | 3.08 h | 6.15 h | 6.67 h | 0.0769 h |
| 25 days (200 h) | 3.85 h | 7.69 h | 8.33 h | 0.0962 h |
Caps, carryover and payout
Many employers stop accrual when your balance reaches a cap, so hours above it are simply not earned. Others let a limited number of hours roll into the next year (“use it or lose it” beyond that). Whether unused PTO is paid out when you leave depends on your state and your employer’s written policy. Several U.S. states also require paid sick leave, often accrued at about 1 hour for every 30 to 40 hours worked.
PTO accrual practice questions
Test yourself with 6 multiple-choice questions. Choose an answer and press Submit to see if you are right and why. Your score appears at the end.
Quiz complete
Frequently asked questions
How is PTO accrual calculated?
Divide your yearly PTO hours by the number of pay periods (for a per-paycheck rate) or by the hours you work in a year (for a per-hour rate).
How many hours of PTO is 3 weeks?
With 40-hour weeks, 3 weeks is 120 hours, which is about 4.62 hours per biweekly paycheck.
Do part-time workers earn PTO?
It depends on the employer and state law. Hourly accrual automatically scales with hours worked, which is why many employers use it for part-time staff.
Is unused PTO paid out when you quit?
Some states require payout of earned vacation, and some employers pay it out by policy, but many states let employers set their own rules. Check your handbook and your state labor department.
Sources
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